Provide the ability to track data entry staff that access and/or modify data. Provide a transaction audit trail that automatically assigns and records a date the record was entered into the system and a date the record was change. Fully Complies
Must allow for specific employees to be selected for testing on a given day for various reasons (i.e. follow-up, post-accident, reasonable suspicion, return to duty, new sworn employees etc.) separate from and without impacting the validity of the random selection. These tests should be identified as different from the selections made in the random selection. Must allow for the selection pool for a random test to be a specific shift/group (i.e. A,B, C or D). Must allow employees to be selected for different test types (i.e. Drugs, Alcohol or Both).Must allow for the selection pool for a random test to be based on job function (i.e. safety-sensitive functions). Must allow for the selection pool for a random test to be based on government requirements (i.e. separate pools for FTA or FMCSA).Fully Complies
Must allow for multiple roles within the application (i.e. administrator, selector, view only) with multiple staff members within each role, with appropriate security for each role. Must prevent county agencies/groups from accessing, either on line or via reporting, data from other county agencies/groups when more than one county agency is included in one occurrence of the software. Must employ industry standard security practices (i.e. user id and password, active directory integration or county single sign on). Must allow for the tracking and retaining of all testing notifications. Must at a minimum produce a report identifying those employees required to report for testing including date of test to allow for manual notification. Fully Complies
Should allow for the selection pool for random test to exclude employees if they have pre-planned leave (i.e. vacation etc.). Must allow for the entry and tracking of test results. Must allow for the entry and tracking of no shows or cancellations. Must allow for the entry and tracking of notes. Must allow for the entry and tracking of tests on different sample agents. Should allow for the entry and tracking of incident settlement issues. Should allow for the entry and tracking of a referral for treatment data. Should allow for the entry and tracking of claims/court case data pertaining to a test.Must retain event records indefinitely when a claim has been placed against the County, Agency or an Employee. Fully Complies
Must use non-identifiable key for employee identification (i.e. no SSN). Prefer the use of our employee id from our HR software (Advantage HR). Must meet all DOT requirements (i.e. data collected, stores as well as selection requirements and reports). Must allow for a large enough number of employees per county agency/group that can be tracked. Number must be large enough to handle all of the county agencies/groups either combined or separately. Must allow for a large enough number of tests per county agency/group that can be tracked. Number must be large enough to handle all of the agencies/groups either combined or separately - this may be for a time period (i.e. xxx/month per agency/group). Fully Complies
